Simple techniques for writing strong headlines

These days, isn’t the need for journalistic skills fading fast? Don’t the web and social media mean news writing skills are going the way of traditional news media – dying out in front of our eyes? Actually, it’s quite the opposite! Strong headlines and intros/leads (first paragraphs) are even more crucial to good writing. This is because readers are so overloaded with information that they ruthlessly filter out what they don’t want. Therefore, you have to capture their attention from the start in articles, websites, Twitter and emails. To achieve this, you can use simple techniques to write strong headlines that capture reader interest.

Get straight to the point

Firstly, you have to get to the point immediately. No leisurely intros and key points buried in para 4. This applies especially in marketing communication – in email marketing, brochure copy, Twitter and, indeed, media releases promoting products and services.

The American Writers and Artists Association recommends being guided by the 4U rule:

The 4U rule

  • A headline should be unique. What’s so different about your news or information?
  • A headline should be urgent. Why does your news or information matter to me right now?
  • A headline should be useful. How will your news or information help me?
  • A headline should be unambiguous/ultra-specific. What can I learn just from the headline?

The headline of the media release (or any other content you publish online) is the most important part. Journalists see the headline first in newsroom material, RSS feeds, and email inboxes. News aggregators like Google News often show only a headline (as a link) and a lead sentence – from which readers need to decide whether it is worth clicking to the story. Search engines place extra weight upon the text at the top of web pages, and it’s the first thing your reader sees. When someone shares your media release in social networks, again, it’s the headline that is front and center – attracting more potential readers to your message.

Ideal characteristics of a media release

Sarah Skerik from PR Newswire says the firm’s research has identified the ideal characteristics of a media release in attracting readers, search engines and social interaction. These are:

  • Length – Headlines should be 90-120 characters maximum. Many experts advocate writing only 55 characters, including spaces. Headlines this length are also automatically suitable for tweeting.
  • Keywords – Put your most important keywords at the beginning of the headline – within the first 65 characters to suit SEO.
  • Include numerals in the headline, where applicable. Figures are easier to absorb when written as numbers.
  • Use a subheading to add more detail.
  • You can read more about writing top media releases in my article, “10 ways to ensure an effective news release.”

Headline SEO: the first 65 characters are key

  • Headlines play an essential role in informing search engines about page content, and as mentioned earlier, the engines put more weight on the content that appears at the top of the page. Also, many webmasters use the headline in the title tag on the web page hosting the media release. Optimizing your headline for search engines can give a media release a nice visibility boost.
  • Search engines only index the first 65 characters of a headline. Therefore it is vital to put the most important keyword or phrase at the beginning of the headline.
  • Important – it is not necessary to pack your headline with keywords. Search engines are good at recognizing natural language, and they are quick to bury keyword spam. SEO tactics work best when you focus your media release on just one or two keywords.

Strong headlines

So what are some basic ideas for writing strong marketing and promotional headlines? Here are several suggestions, using a trivial example:

1. Basic. “Office furniture for sale at bargain prices”
This could not be more basic, but people on the lookout for office furniture would immediately be interested.

2. News angle. “New desks with remote-control height adjustment here in March”
Simple and straightforward. You need to highlight the key selling points up front. This is “news” only in a narrow marketing sense.

3. How to. “How to select the best office chairs for your needs.”
“How to” is a powerful motivator for buyers.

4. Question. “Is your office chair giving you back pain?”
This is an invitation for buyers to solve their problems.

5. Directive. “Go to Office Furniture Galore for the best deals.”
A directive or command grabs attention in any advertising or marketing. Align it with the target audience’s wants and needs.

6. List. “Five things to check in a new office desk”
People like numbers. This is specific and sounds like you know what you are talking about.

7. Testimonial. “I got a great deal on a new office desk.”
Testimonials are powerful. Ensure they are genuine and sound genuine, i.e. even leave in spelling and grammar mistakes. Running several testimonials increases trust.

8. Teaser. “The most important office purchase you will make this season.”
Don’t test your credibility. Only use teasers when the product lives up to the implied value of the product.

Keep it brief

The longest headline above is 10 words or 65 characters with spaces. This is because people scan these days rather than read a line in full. So keep it short and check to see if you can cut the number of words. And, of course, it is SEO-friendly.

SEO friendly

Try copying and pasting your favored draft headline into Google. If others have already used the headline, try to change some of the words so your headline is unique and doesn’t get mistaken for the competing headline. However, not everything PR does is relevant to SEO, and vice versa. Educating both sides on the other’s thought processes can positively impact coordinating efforts across campaigns, especially marketing communication campaigns, as discussed in my article on “How PR pros can win with SEO and analytics.”

Photo by Joe Vittorio.

Kim Harrison

Kim J. Harrison has authored, edited, coordinated, produced and published the material in the articles and ebooks on this website. He brings his experience in professional communication and business management to provide helpful insights to readers around the world. As he has progressed through his wide-ranging career, his roles have included corporate affairs management; PR consulting; authoring many articles, books and ebooks; running a university PR course; and business management. Kim has received several international media relations awards and a website award. He has been quoted in The New York Times and various other news media, and has held elected positions with his State and National PR Institutes.

Content Authenticity Statement. AI is not knowingly used in the writing or editing of any content, including images, in these newsletters, articles or ebooks. If AI-produced content is contained in any published form in future, this will be reported to readers.

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