Most PR practitioners are familiar with the need to set objectives in communication projects. Despite the agreed need, it is tempting not to bother in cases when an activity is repeated every year, or when senior managers direct something to be done at short notice or when the need for the project seems blindingly obvious. However, it is best for several reasons to ensure you set objectives before embarking on an activity.
The whole world is a more uncertain place than previously. Senior management of business and government organizations more carefully review all operational budgets including public relations / corporate relations activities to stem losses, preserve fragile profits or meet budget expectations.
PR activities are being scrutinized more heavily than ever before. We need to justify our programs, or at least justify budgets to people who may not understand PR and who are looking to make deep cuts.
In these times, we need to demonstrate that PR is effectively supporting the achievement of organizational goals and ideally is doing a better job at it than alternative communication options such as advertising and promotions. In fact, during tough times, many organizations come to realize that PR offers better return on investment than other options.
The best way to demonstrate the value of PR is to create communication objectives that directly support organizational goals and objectives. This may seem to be a non-issue because we are supposed to set objectives for significant communication activities as a matter of course. But all too often,we fail to plan and document the objectives for activities that demonstrably support organizational priorities.
The penalty for this is found in research findings. Research shows organizations that don’t set PR goals and objectives to evaluate performance experience the greatest downsizing in corporate communication staff and budgets.
It is easy to set individual project and program objectives, but more complex to show that the activity links PR objectives to business objectives.
The act of setting the objectives helps you get your mind around the key points of a project. Going to the effort of producing specific, measurable objectives will spell out how the program or project will be implemented to reach the desired outcome.
Although it may seem obvious that the organizational goals and objectives need to be directly supported by communication programs, we quite often forget to emphasize the link when we seek to explain and justify our activities.
Linking PR effectiveness to the organization’s corporate plans is not easy. It requires careful thinking on what the communication program seeks to accomplish to help the organization achieve its goals.
In setting communication objectives, it is usually important to recognize that measuring overall impact of a communication program or strategy can be difficult unless the individual elements or components of the program are clearly defined and measured, especially the response of key stakeholder groups.
When planning communication activities, you can increase your value to the organization by asking some key questions to yourself that can help your organization achieve its highest-priority goals with your astute communication support:
By setting PR objectives in this way, you will form the basis for effective programs that support the organizational goals and objectives. This applies to consulting work as well as corporate activities.
Having set measurable objectives, you need to ensure management or client sign-off to them. Get senior management or the executive committee to endorse your objectives and the way they support organizational objectives. Then evaluate the results at the completion of the activity. If senior management ever query the value of your activities, you can show proof that you achieved the objectives, which they endorsed, through the evaluation reports for the activities. Invariably, PR activities show a very healthy return on investment. Thus this makes it very difficult for them to question your PR achievements in tough times, whether you are in-house or a consultant.
By Leandro Herrero CEO of The Chalfont Project. Building Remarkable Organisations and Social Movements powered by Viral Change ™.
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