Strategies for Successful Change Communication in the Workplace

Just as the seasons change continually, so does technology change our world. Despite the accumulation of new technological channels, employees still want to see the CEO and senior managers face-to-face more often, according to workplace research. When upper management do this, they improve employee satisfaction levels more strongly than arms-length tools such as newsletters, mass emails and intranets. The responses from focus groups confirm these findings.

In view of these findings, you need to bite the bullet and push senior managers to allocate more time to being physically present to their staff. It is often difficult to do this because hard working senior managers may not want to give more time to their staff and so they don’t want to hear your message about this.

Survey employees about their workplace communication

When trying to convince senior managers to brief their staff more about their workplace performance and the direction of the organization or division, you can reinforce your point by referring to the results of employee surveys within your organization. This means that the recommendation to meet face-to-face more often is not just your opinion, but is the opinion of employees themselves – and after all, employee engagement is a priority in most organizations. Expert internal communication consultant, Roger D’Aprix says in his book, The Credible Company,

“Practically all the research indicates that the most preferred communication experience at work is live and face-to-face. This is particularly so in the relationship between the worker and their immediate supervisor.”

This also means you must organize surveys of employees about workplace communication. The HR department in most larger organizations already surveys employees. You just need to ensure communication questions are included in the surveys.

If employees aren’t surveyed at least annually by the HR department, you should initiate your own communication surveys. You can get guidance on this from Internet searches or from specialist consultancies. Invariably employees will say communication from their bosses and senior management is inadequate, and therefore this gives you ammunition for persuading senior managers to change their behavior.

As a substitute, you can conduct a couple of focus groups with a representative sample of employees. They will give you plenty of ammunition.

Another way to achieve this change is to get top management to agree to build this type of communication into the job description of all senior executives.

The key forces behind successful change management

These findings also apply to change communication, which is important because one of the fundamental characteristics of our society is the increasing pace of change at every level.

Research by Australian employee communication specialist, Rodney Gray, found the key forces behind successful change management. He worked back from the responses to the survey question “Major changes appear well planned and implementation of changes well handled” and found that there were three key areas driving change:

  1. The strongest component of successful change management was good communication (high correlation of 0.72).
  2. The second strongest correlation was organizational satisfaction and culture (correlation of 0.65).
  3. The other factor, upward communication, rated a 0.54 correlation, ie employees were satisfied their feedback and comment to those higher up the chain were being listened to.

In turn, the key factors comprising good employee communication were found to be:

(1) sufficient information provided to employees about change (correlation of 0.69)
(2) cross-area communication in which people from different departments communicated well outside their immediate workplace (correlation of 0.68).

The second strongest aspect of communication that employees wanted was good communication (appearances) from the CEO or Managing Director (correlation of 0.63).

Close behind was a third category of being treated with respect and dignity (0.62) and upward communication (0.60).

The fourth group comprised four factors:

  1. Change consultation (0.58)
  2. Divisional management communication (0.57)
  3. Executive briefings (0.53
  4. Employee recognition (0.52)

The strength of all of these correlations indicates that the aspects they relate to are important to effective communication and the management of major change.

As a communicator, you could think about the implications of these findings and how you could make changes in your own priorities.

Photo by Karsten Würth on Unsplash.

Kim Harrison

Kim J. Harrison has authored, edited, coordinated, produced and published the material in the articles and ebooks on this website. He brings his experience in professional communication and business management to provide helpful insights to readers around the world. As he has progressed through his wide-ranging career, his roles have included corporate affairs management; PR consulting; authoring many articles, books and ebooks; running a university PR course; and business management. Kim has received several international media relations awards and a website award. He has been quoted in The New York Times and various other news media, and has held elected positions with his State and National PR Institutes.

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